Sponsor (Third Party) Billing

When some or all of a student’s tuition and fees are paid by a sponsoring organization, the student and organization may qualify to participate in Sponsor Billing at the University of Illinois. Sponsor Billing is an arrangement whereby the University invoices the qualifying organization (Sponsor) for authorized charges on the student’s behalf.

When the University invoices the Sponsor for authorized charges, corresponding Sponsor credits are placed on the student's University account. Sponsor credits do not indicate Sponsor payments, nor do they release the student from financial responsibility for the authorized charges. If the Sponsor fails to pay the authorized charges by the Sponsor payment due date for that academic term, the Sponsor credits will be removed and the unpaid charges reinstated on the student's University account.

Sponsored Billing is not Tuition Reimbursement. Tuition Reimbursement is an arrangement between student and employer (or other organization) for student reimbursement of tuition and fees.

Carefully review the following information to determine if the sponsoring organization and student qualify to participate in Sponsor Billing by meeting the Requirements and Deadlines. If you still have questions after reading this information, please address your Sponsor Billing related questions and concerns to usfscoSponsorBilling@uillinois.edu.

Sponsor Requirements

In order to participate in Sponsor Billing at the University of Illinois, a Sponsor must meet each of the following requirements:

  1. Be approved by USFSCO to participate in Sponsor Billing.
    Note: New Sponsors, i.e. Sponsors who are not currently participating in Sponsor Billing at the University of Illinois, must contact usfscoSponsorBilling@uillinois.edu to request approval to participate.
  2. Submit the Sponsor Authorization and payments by the Deadlines below.
  3. Report any Sponsor Billing account errors to usfscoSponsorBilling@uillinois.edu during the term in which the error occurred.
  4. Join and actively monitor USFSCO’s Sponsor Billing Listserv to receive important information pertaining to Sponsor Billing.
  5. Remit payment regardless of grades. Sponsor Authorizations may not be contingent upon grades.

Student Requirements

In order to participate in Sponsor Billing at the University of Illinois, a sponsored student must meet each of the following requirements:

  1. Have a Sponsor that has been approved by USFSCO to participate in Sponsor Billing.
  2. Agree to pay a mandatory, non-refundable Sponsor Billing Deferment Fee each semester the University generates a Sponsor invoice on the student's behalf.
  3. Submit the Required Documents by the Deadlines below.
  4. Actively monitor the student’s University account and report any Sponsor Billing errors to usfscoSponsorBilling@uillinois.edu during the term in which the error occurred.
    Note: The application of Sponsor credits to the student’s account does not indicate Sponsor payment. Reversal of Sponsor credits from the student’s account indicates non-payment by the Sponsor. If the student believes this to be an error, the student must contact the Sponsor to ask why the Sponsor failed to make payment. If the Sponsor agrees that an error was made, both student and Sponsor must immediately report the error and resolution to usfscoSponsorBilling@uillinois.edu.
  5. Join and actively monitor USFSCO’s Sponsor Billing Listserv to receive important information pertaining to Sponsor Billing.

Required Documents

  1. Sponsor Payment Plan Application which must be signed and submitted by the student.
  2. Sponsor Authorization which must be written in English under official Sponsor letterhead, signed by the Sponsor, and include:
    1. Each sponsored student’s full name, date of birth, and University of Illinois identification number (UIN) if known;
    2. An itemized list of the specific charges the Sponsor will pay, together with the maximum per-student payment amount if applicable;
    3. The starting semester and duration of the Authorization;
    4. The Sponsor’s contact information, including contact name, email, phone number and billing address, and specific invoicing instructions;
    5. Instructions regarding Sponsor overpayments due to student enrollment changes or receipt of additional financial aid.

Document Submission

It is the student’s responsibility for the entire tenure of their participation in Sponsor Billing to ensure that USFSCO’s Sponsor Billing has, by the deadlines posted, both a current Sponsor Payment Plan Application (SPP) and Sponsor Authorization.

  1. Students who have access to their Sponsor’s Authorization must upload it as they complete their Sponsor Payment Plan Application (SPP).
  2. Students who do not have access to their Sponsor’s Authorization must complete their Sponsor Payment Plan Application (SPP) and ask their Sponsor to email the Authorization to usfscoSponsorBilling@uillinois.edu.
  3. Each time their Sponsor issues a new Sponsor Authorization, students must complete a new Sponsor Payment Plan Application (SPP) and upload or email the new Sponsor Authorization to usfscoSponsorBilling@uillinois.edu by the Deadlines below.

Deadline

Students and Sponsors who fail to submit the Required Documents and payments by the following deadlines are disqualified from participating in Sponsor Billing for that semester. If these deadlines are repeatedly missed, the student and/or Sponsor will be permanently disqualified from participating in Sponsor Billing.

TERM and DEADLINES
ACTION
SUMMER 2014  
June 6 Summer 2014 Authorizations and SPP Applications due
June 13 University invoices sponsors
June 27 Sponsors notify University if missing invoice
July 28 Sponsor Payment Due
July 31 Unpaid sponsor balance become student’s responsibility
Fall 2014  
August 29 Fall 2014 Authorizations and SPP Applications due
September 15 University invoices sponsors
September 29 Sponsors notify University if missing invoice
October 28 Sponsor Payment Due
October 31 Unpaid sponsor balance become student’s responsibility
Spring 2015  
January 23 Spring 2015 Authorizations and SPP Applications due
February 6 University invoices sponsors
February 20 Sponsors notify University if missing invoice
March 28 Sponsor Payment Due
March 31 Unpaid sponsor balance become student’s responsibility
Summer 2015  
June 5 Summer 2015 Authorizations and SPP Applications due
June 12 University invoices sponsors
June 23 Sponsors notify University if missing invoice
July 28 Sponsor Payment Due
July 31 Unpaid sponsor balance become student’s responsibility

Payment Instructions

  1. When paying by international wire, sponsors must initiate the payment at uitpb.peertransfer.com.
  2. When paying by domestic wire transfer or ACH/EFT, contact usfscoSponsorBilling@uillinois.edu for banking information and instructions.
  3. When paying by check, sponsors must send the check with a copy of the invoice to:
    USFSCO Sponsor Billing
    506 S Wright Street, HAB 162
    Urbana, IL, 61801
    USA
  4. Health Service and Health Insurance Fees

    Student Health Insurance and Student Health Service are mandatory fees assessed to all University of Illinois students.

    1. Student Health Insurance fee may be waived for students who prove they are covered under a health insurance policy comparable to the University’s plan. Many Sponsors provide their students with health insurance. All students including sponsored students are personally responsible for complying with the University’s time-sensitive process to receive an insurance waiver. Click on the campus Student Insurance Office link for the waiver request and deadlines:
      UIUC Student Insurance
      UIC Student Insurance
      UIS Student Insurance
    2. Student Health Service fee (which funds student access to their campus Health Service Clinic) cannot be waived.

    Student Tuition and Fee Waivers

    Sponsored students who receive a tuition and/or fee waiver must notify usfscoSponsorBilling@uillinois.edu immediately upon receiving notification of the waiver. Submit all questions about tuition and fee waivers to the campus Financial Aid Office email address:
    UIUC – finaidwaivers@illinois.edu
    UIC – money@uic.edu
    UIS – finaid@uis.edu

    Student Housing Charges

    Housing charges can only be billed to Sponsors for students who live in University of Illinois campus housing. Private residence hall and other private sector housing charges are not billable in Sponsor Billing.

    Student Bookstore Charges

    Each campus bookstore has separate billing procedures. Sponsors who wish to pay their students’ bookstore charges must contact the campus bookstore manager.

    Student Payment Plan

    University of Illinois offers an optional monthly Payment Plan for charges not covered by Sponsor Billing. For complete details including enrollment deadlines visit the Payment Plan page.

    Sponsor Billing Contact Information

    Email:  USFSCOSponsorBilling@uillinois.edu

    Phone:

    • Misti Callaway 312-355-5410
    • Jodee Walsh 312-996-8361

    Mailing address:

    USFSCO Sponsor Billing
    506 S Wright Street, HAB 162
    Urbana, IL, 61801