Financial Responsibility Agreement

By registering for classes at the University of Illinois, I affirm and agree to the following University policies:

I. Communication

Method of Communication

I understand and agree that University of Illinois uses e-mail sent to my University of Illinois email address as its official method of communicating with me, and that therefore I am responsible for reading on a timely basis the e-mails I receive at my University of Illinois email address.

Contact

I authorize University of Illinois and its agents and contractors to contact me at my current and any future cellular phone number(s), email address(es) or wireless device(s) regarding my student account, loan(s), or other general information. I authorize University of Illinois and its agents and contractors to use automated telephone dialing equipment, artificial or pre-recorded voice or text messages, and personal calls and emails, in their efforts to contact me. Furthermore, I understand that I may withdraw my consent to call my cellular telephone using automated telephone dialing equipment by submitting my request in writing to usfscohelp@uillinois.edu.

If I provide the University with an email address, I authorize University of Illinois and its agents to contact me at that email address and/or at any other email address I provide in the future, regarding my obligation to repay any debt I owe to the University resulting from my registration. 

I understand that others may be able to access my messages and/or my emails, and their content, which may include information regarding my debt and its status. 

I agree that I am giving these authorizations voluntarily, and that my doing so is not a condition to my obtaining a student loan or any other service. 

Updating Contact Information

I understand and agree that in order to ensure I receive timely communication about my student account, I am responsible for keeping University of Illinois records up to date with my current physical addresses, email addresses, and phone numbers. I agree to update my address and phone number during and upon terminating my enrollment at University of Illinois by taking the following steps:

  1. Log into Student Self Service
  2. Select your university
  3. Select "Personal Information"
  4. Select "Addresses and Phones"
  5. Select "Mailing Address" from "Type of Address to Insert"
  6. Select Click "Submit"
  7. Enter updated address and/or phone information
  8. Click "Submit"

II. Privacy Rights and Responsibilities

I understand that University of Illinois is bound by the Family Educational Rights and Privacy Act (FERPA) which prohibits University of Illinois from releasing any information from my education record without my written permission. Therefore, if I want University of Illinois to share my University student account information with other(s), I understand that I must authorize those individual(s) to view my University student account, make online payments, and receive FERPA protected account information. These individuals are called Authorized Payers.  

I understand that to set up an Authorized Payer I must:

  1. Log into Student Self Service
  2. Select your university
  3. Select "Account Billing Information"
  4. Select "Student Account"
  5. Select "Authorized Payer"
  6. Click "Add New"

Following set up, the Authorized Payer will receive an email with login name and a link to create their password. I understand that Authorized Payers will receive monthly e-mail notifications reminding them to view my student account for recent activity and to pay any amount due by the due date.

III. Student Account Billing

I understand that University of Illinois uses online billing as its official billing method. I understand that University of Illinois will email me billing notifications whenever there is prior month activity (charges, payments, adjustments) on my University student account. These billing notifications will direct me to login to my University student account to view my student account activity.  

I agree that I am responsible for paying the amount billed by the due date stipulated on my student account. I understand that failure to review my student account does not constitute a valid reason for not paying my bill on time.  

I understand that administrative, clerical or technical billing errors do not absolve me of my financial responsibility to pay the correct amount of tuition, fees, room, board and other charges assessed as a result of my registration at University of Illinois

IV. Sponsor Billing

If my Sponsor and I choose to participate in University of Illinois Sponsor Billing (Sponsor Billing), whereby my Sponsor authorizes University of Illinois to bill my Sponsor for tuition, fees and/or housing charges assessed to my student account, I understand and agree to each of the following statements: 

V. Financial Aid

I understand that aid described as "estimated" on my Financial Aid Award Letter does not represent actual or guaranteed payment, but is an estimate of the aid I may receive if I meet all requirements stipulated by that aid program. 

I understand that my Financial Aid Award is contingent upon my continued enrollment and attendance in each class upon which my financial aid eligibility was calculated. If I drop any class before completion, I understand that my financial aid eligibility may decrease and some or all of the financial aid awarded to me may be revoked. If some or all of my financial aid is revoked because I dropped or failed to attend class, I agree to repay all revoked aid that was disbursed to my account and resulted in a credit balance that was refunded to me.  

I agree to allow the financial aid I receive to pay any and all charges assessed to my University of Illinois student account, charges such as tuition, fees, University housing and meal plans, student health insurance, parking permits, service fees, fines, bookstore charges, or any other amount, in accordance with the terms of the aid. 

Federal Aid

I authorize University of Illinois to apply any federal Title IV financial aid I receive except Federal Work Study wages to all charges assessed to my University student account, including tuition, fees, room and board, student health insurance, services fees, fines, parking permits, any other education related charges, and up to $200 in charges from any prior academic year. Title IV financial aid includes aid from the Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Direct Loan, PLUS Loan, Perkins Loan, and TEACH Grant programs.

I further understand that this authorization will remain in effect until I rescind it in writing to usfscohelp@uillinois.edu.

Scholarships, Grants, Prizes, Awards

I understand that any scholarship, grant, prize or award I receive will be credited to my University student account and applied toward any outstanding balance. I further understand that my receipt of a scholarship, grant, prize or award is considered a financial resource according to federal Title IV financial aid regulations, and may therefore reduce my eligibility for other federal and/or state financial aid which, if already disbursed to my student account, must be reversed and returned to the aid source. 

I understand that it is my responsibility to review my Financial Aid Award Letter and University student account, or consult my Financial Aid Advisor, after the scholarship, grant, prize or award has been processed in order to fully understand its impact on my financial aid and student account. 

I further understand that if there is no outstanding balance on my University student account, or if the scholarship, grant, prize or award is greater than my outstanding balance, the credit balance will be direct deposited into my bank account on file with University of Illinois. 

VI. Credit Balance Refunds

I understand and agree that if after receiving a student account credit balance refund from University of Illinois, I still owe an outstanding balance on my University student account for any reason, I am responsible for returning to the University some or all of my credit balance refund to pay my outstanding student account balance. 

VII. Returned Payments and Failed Payment Agreements

If a payment made to my student account is returned by the financial institution for any reason, I agree to repay the original amount of the payment plus a returned payment fee assessed by University of Illinois. I understand that multiple returned payments and/or failure to comply with the terms of any payment agreement I sign with University of Illinois may result in cancellation of my classes and/or suspension of my eligibility to register for future classes at University of Illinois. The University will refuse to accept e-checks or any paper personal checks as payment on a student account after two checks, paper or electronic and regardless of issuer, were posted to that account and then returned for any reason by the bank. The University will refuse to accept credit card payments when there are more than 3 failed credit card attempts within 24 hours and/or if the University receives a credit card chargeback(s). Future payments to that student's account must be made by money order or cashier's check. Please note: enrolling into the University's payment plan will no longer be an option. 

VIII. Past Due Student Accounts

Financial Hold

I understand that University of Illinois will place a Financial Hold on my student record if I fail to pay in full by the due date stipulated on my monthly e-bill all charges assessed to my University student account. 

I understand that this Financial Hold will prevent release of my academic diplomas and/or transcripts, and may prevent me from registration activity such as adding and dropping classes.  

Late Payment Charges

I understand that University of Illinois will assess the following charges and penalties to my University student account if I fail to pay in full by the due date stipulated on my monthly e-bill all charges assessed to my student account: 

Collection Activity

I understand that University of Illinois may refer my past due University student account for collection and authorize legal action against me for the collection of this debt. 

I promise to pay collection fees calculated at the maximum amount permitted by applicable law, if the University refers my delinquent student account to a third party collection agency. If a lawsuit is filed to recover the outstanding balance on my delinquent student account, I promise to pay any costs associated with the lawsuit such as court costs, attorney fees, and other applicable costs.  

I understand that if I overpay the amount due on my delinquent student account, the University will apply my overpayment to any other amount I owe the University including Campus Based Student Loan(s) such as University of Illinois Institutional Loans, Federal Health Resources and Services Administration (HRSA) loans, and Federal Perkins Loans. 

IX. IRS Form 1098-T, Tuition Statement

I agree to provide my Social Security number (SSN) or taxpayer identification number (TIN) to University of Illinois upon request as required by Internal Revenue Service (IRS) regulations for Form 1098-T reporting purposes. If I fail to provide my SSN or TIN to University of Illinois, I agree to pay any and all IRS fines assessed as a result of my missing SSN/TIN. 

I consent to receive my annual IRS Form 1098-T, Tuition Statement electronically from University of Illinois. I understand that University of Illinois will deliver my IRS Form 1098-T electronically every year I have reportable transactions, and that I may view and print my IRS Form 1098-T by taking the following steps:  

  1. Log into Student Self Service
  2. Select your university
  3. Select "Account Billing Information"
  4. Select "1098-T Tax Information"
  5. Enter the desired calendar year
  6. Click "Submit"

I understand that I can withdraw this consent in writing to usfscohelp@uillinois.edu.


Effective March 2020