Sponsor Billing

Sponsored Billing is the process in which the sponsoring organization outside the University makes a promise to pay for educational expenses on behalf of the student.  Sponsor Billing does not include parents or other family members.  University of Illinois accepts sponsor (third-party) billing as a form of payment for tuition and fees billed through University Bursar.  A conditional credit is placed on the student’s account as a promise to payment from the sponsor.  The conditional credit on the student account does not indicate payment was received from the sponsor.  It’s the student’s responsibility to pay all charges not covered by the sponsor. 

Sponsor Billing is unique in that the sponsor requires a bill from the University before remitting payment. Qualifying sponsors include approved corporations, vocational rehabilitation offices, government agencies including Military Tuition Assistance and embassies located in the United States. If you are expecting a third party to pay your tuition and other fees, you need to make special arrangements with us to bill this sponsor. 

Students who participate in Sponsor Billing will be assessed a Sponsor Billing Fee each term. The fee is $45 for Fall/Spring term and $22.50 for Summer term. The student is responsible for paying this fee if not paid by the sponsor. 

Authorization

For each term a student is sponsored, we must have a billing authorization on file. Conditional sponsor credits will not be applied to the student account until an authorization is received. Types of authorizations may include:

• Financial Guarantee
• SF182/Tuition Assistance
• Letter of Credit

An authorization letter must:

• Be written in English under official Sponsor letterhead and signed by the Sponsor
• Include the student's full name, date of birth, and University Identification Number (UIN).
  • Last four digits of Social Security is acceptable.
• Indicate the starting semester and duration of the Authorization
• Provide a contact name, email, phone number and billing address, with specific invoicing instructions.
• Types of charges the sponsor will pay, such as tuition, mandatory fees, optional fees, health insurance, on-campus housing, and parking
• Must be submitted to the Bursar Sponsor Billing office by the following dates:
  • Fall: Sept 6th
  • Spring: January 28th
  • Summer: June 3rd
• Must be loaded to the Sponsor Authorization Portal:

Billing and Due Dates

Sponsor invoices will be sent after the course add/drop deadline each semester. All invoices will be emailed to the sponsor, unless directed otherwise. Course add/drop deadlines can be found on the specific Campus Academic Calendar:

• UIUC Academic Calendars
• UIC Academic Calendars
• UIS Academic Calendars

Sponsor Payment Due Dates will be due on the 28th of each month with the main term due date as listed below. For any late authorizations, invoices will be due in subsequent months. Due dates will be clearly stipulated on the invoice provided.

• Due Dates:
  • Fall: October 28
  • Spring: March 28th
  • Summer: July 28th

Payment Instructions

International Wire

When paying by international wire, sponsors are required to submit payment via Flywire at uitpb.flywire.com.

Domestic Wire

When paying by domestic wire transfer or ACH/EFT, contact please advise your Sponsor to submit a request for banking information and instruction via email to: bursarsponsorbilling@uillinois.edu.

Check

When paying by check, sponsors must send the check with a copy of the invoice to the address below.  Payments should be mailed at least five business days prior to due date to allow for mail delivery and processing time. 

Mailing Address:

University of Illinois Bursar Sponsor Billing
Attn: ARO Sponsor Billing
809 South Marshfield Ave 2nd Floor MC 557
Chicago IL 60612

Late Payment/Non-Payment

If the Sponsor fails to pay the authorized charges by the Sponsor payment due date for that academic term, a reminder email will be sent after the due date (Fall-October 28, Spring – March 28, Summer – July 28).  If payment is not received 30 days after the reminder email, a second email will be sent to the sponsor and to the sponsored student.  If payment is not received 60 days after the due date, the conditional sponsor credits will be reversed leaving the student financially responsible.  The student will be notified when the credits are reversed. 

Responsibility

Student

• Have an approved Sponsor by University Bursar Sponsor Billing department
• Monitor monthly billing notifications, pay all non-Sponsored charges and report any billing errors to University Bursar Sponsor Billing
• The sponsor Billing credits placed on the student accounts are conditional credits and do not indicate payment by the Sponsor, nor do they release the student from financial responsibility for the authorized charges. Sponsored students are responsible for adhering to the rules set forth in the University Financial Responsibility Agreement.
• Communicate with Bursar Sponsor Billing regarding semester withdrawals and/or add/drop of courses

Sponsor

• Be approved by University Bursar to participate in Sponsor Billing
• Require direct invoicing from the University.
• Submit authorizations and payments by deadlines listed above
• Sponsor(s) remittance of payment cannot be contingent upon grades.

Contact Us

Email:  bursarsponsorbilling@uillinois.edu

Phone:

          312-355-5410 (State of Illinois Sponsors, Department of Rehabilitation Sponsors, Military Sponsors)

          312-668-9018 (International Sponsors, Corporation Sponsors)

          217-300-4947 (SACM, UPS)

Mailing address:

University of Illinois Bursar Sponsor Billing
Attn: ARO Sponsor Billing
809 South Marshfield Ave 2nd Floor MC 557
Chicago IL 60612